Head & Neck Surgery

Affiliate Rotations

Affiliate Rotation Guidelines

Before completing any other site steps:

  1. Annual TB Test & E2
  2. Annual Flu Shot
  3. FIT Testing
    • Must be done annually in order to be properly processed at affiliates sites. Reach out to your Program Coordinator if you are unable to attend any of the sessions below.
    • Fit Testing Website
  4. BLS/PALS certification
    • Submit a request for approval to avoid paying a fee. Notify the coordinator you're signing up so they can approve the course. Make sure you have your UID, a contact number and to use your mednet email.
    • Register here: https://www.cpc.mednet.ucla.edu/srrs/direct/

Harbor-UCLA

Harbor-UCLA Medical Center
1000 W. Carson St. 
Torrance, CA 90509


On-site coordinator:
Maryellen Alvarez
Email: [email protected]
Phone: 424-306-4497 

Please review on-boarding steps below: 

It is Mandatory you are cleared & approved prior to your 1st day of rotation.

If you are new to county, please choose NEW from the electronic application found on the link above.  As for all returning residents, please choose REASSIGNMENT when applying.

Please make sure to complete all the steps 2 weeks prior to your rotation.

It is mandatory that you are approved prior to your rotation.

All Residents

  1. Go to the LA County of Department of Health Services Information Sheet and complete the information.  Select "Harbor" and "Maryellen Alvarez".  Once complete, Maryellen and Human Resource will approve your rotation.
    • If you are new to county, please choose NEW from the electronic application found on the link above.
    • As for all returning residents, please choose REASSIGNMENT when applying.
  2. Fill out the following forms and email Elizabeth Vasquez at [email protected] and cc  [email protected]
  3. Employee Health Clearance
    • Separately email information requested below to Employee Health at [email protected] and cc Maryellen for Health clearance.
      • Annual FIT test required. Offered quarterly at RRUCLA
      • Complete Preplacement (New) form or Annual (returning) Health form 

New Residents

  1. A county Livescan is only required once for all New residents.  Please complete this two weeks prior to your rotation.
    • Livescan hours 8 a.m. – 4 p.m.  No appointment is needed. Make sure to bring a valid driver’s license or passport. Human Resource contact number is 424-306-4900
  2. Please email Maryellen and request Orchid Training one month in advance of your rotation

Please make sure to complete ALL the steps 2 weeks prior to your rotation.

Olive View-UCLA

On-site coordinator:
Heidi Bolanos
Department of surgery
Olive View-UCLA Medical Center 
(747)210-4955 Tel
(747)210-3514 Fax
 

OV Onboarding Guide

OV New Provider Orientation Attestation

OV MAP

OV Computer Access 2017-18

New Residents

Human Resources Packet 1 – Please use PDF format***

Online link below

https://apps.dhs.lacounty.gov/cef   

  • Check New Assignment
  • Sponsor Facility: Olive View
  • Sponsor Division: Surgery
  • Sponsor Name: David Tichansky

 

Medical Staff Packet 2 – Please send files in PDF format***

Employee Health Packet 3 –  CURRENT 2024 documents in PDF format***

  • E2 Annual Form
  • QuantiFERON gold or 2 TB skin tests and results  
  • Proof of Immunizations/ Titers –
  • Proof of Flu & Covid19 vaccine  or declination
  • Fit Card (front and back of card)

Approved LA County FIT Testing 

N95 Fit Test on one of the following masks (within the last 12 months):

  • Halyard 76827/46827
  • Halyard 46727/76727 Regular
  • Honeywell DF300 Standard
  • MAXAIR - PAPR 700
  • MAXAIR- CAPR DLC36

Information Packet 4 -IT Form

Packet 5 -Orientation Attestation

 

Returning Residents

Medical Staff Packet  – Please send files in PDF format***

Employee Health Packet  – CURRENT 2024 documents in PDF format***

  • E2 Annual Form
  • QuantiFERON gold or 2 TB skin tests and results
  • Proof of Flu & Covid19 vaccine or declination
  • Fit Card (front and back of card)Name must be on card

Approved LA County FIT Testing 

N95 Fit Test on one of the following masks (within the last 12 months):

  • Halyard 76827/46827
  • Halyard 46727/76727 Regular
  • Honeywell DF300 Standard
  • MAXAIR - PAPR 700
  • MAXAIR- CAPR DLC36

 Orientation Attestation

First Time Residents
Schedule a livescan appointment at Olive View HR once Yvette Pedroza has approved your completed paperwork. 

  • HR Phone: (818) 364-3311

West LA VA

On-site coordinator:
Dwight John
Email: [email protected]
Phone: (310) 478-3711 Ext. 44973

New Residents

  • Please Note: There is a new onboarding system (APDS) the VA uses to process new incoming residents which includes TMS/Fingerprinting/Background Checks/Swearing-In/Badging/etc. Please look out for initial emails from the VA/Dwight John that will be followed by MVI. System emails. You will also receive emails from VA Personnel Security regarding fingerprint/background check submission information.

Returning Residents

  • TMS Training
  • VA PIV Badge
    • Please check the expiration date on your badge.
    • You are cleared for patient care if your badge is current.
    • If badge has expired or will expire soon, contact VA Coordinator to schedule livescan appointment at least 2 months in advance of your rotation.
    • Contact VA Coordinator to make sure you are sponsored before scheduling badge renewal appointment. You will be provided with the most current badge appointment scheduling information.

Fingerprints are required for badges that are expired.
 

Children's Hospital Los Angeles

On-site coordinator:
Yajaira Sarmiento
Email: [email protected]
Phone: 323-361-5908
Fax: 323-361-7952

CHLA transitioned in May 2024 to an online application system to onboard affiliate rotators intending to start their rotations in the upcoming academic year. MedHub will serve as the platform for clearing all rotators. Prior to the start of a rotation, applicants will receive an electronic application link to fulfill our mandatory clearance requirements. These changes aim to streamline both the clearance and approval processes. 

Key points to note: 

  • Paper packets will no longer be accepted.
  • An updated clearance packet is required each academic year; historical data will be stored in MedHub for electronic updates.
  • The approval process requires a minimum of 4 weeks from the submission of all necessary documents/information.
  • Rotators are responsible for completing the packet in a timely manner to ensure adequate processing time.
  • Annual updates for TB and flu vaccines are mandatory. 

To review policies and lists, please see: Application Checklist

Santa Monica-UCLA

On-site coordinator:
Michelle Wong
Email: [email protected]
Phone: 424-259-7340
Fax: 424-291-4443

Parking:
All residents are granted badge access to the 1131 16th street parking. Swipe your ID badge and ensure that your UCLA parking hangtag is displayed at all times.

If you encounter any issues related to parking, email [email protected] with the issue, and provide the following.  The Medical Education Team will submit for access to the SM security ofice.

  • UID
  • Prox ID
  • Name
  • Title (resident physician, dept of head & neck surgery)
  • Parking hangtag #.